Practical details for sponsors and exhibitors


Catering service

Scandic Copenhagen has exclusive catering rights. Exhibitors may not serve any products brought to the stand themselves apart from their own company`s sweets or other similar products. Any extra catering services should be ordered in advance from mb@meetingplanners.dk


Conference venue

Read more


Corporate registration rates

See all registration rates here


Exhibition opening hours

See opening hours in the program


Floor plan

See here


Insurance

The exhibitor must take out any liability and goods insurance he seems necessary at his own expense. Scandic Copenhagen will not assume any responsibility for property stored or left on the premises unless a separate security agreement has been made with Scandic Copenhagen. The insurance policies held by Scandic Copenhagen cover any damage caused to a third party by the actions of Scandic Copenhagen `s own employees or by any Scandic Copenhagen devices or buildings.


Parking

The exhibition will take place in meeting foyer on the on the ground floor of Scandic Copenhagen. During on- and off- loading, the vans can park in front of the main entrance and use the main entrance or the banquet entrance for the deliveries to the exhibition stands.
IMPORTANT: Please remove the van/car immediately after loading. Permanent parking is on the street or in the garage underneath the hotel. It costs around 210 DKK per day/place.


Stand personnel and name badges

During the congress days stand personnel must wear congress name badges which are to be obtained on-site from the congress registration desk.
All representatives manning the stand are required to register for the congress in advance. Go to registration
There will be no refund for no-shows.


Security

The SATS2018 venue, Scandic Copenhagen, is responsible for fire protection and general order but not for any damage to or loss of goods, structures or other materials on the stands unless a separate security agreement has been made with Scandic Copenhagen.


Set up and break down

The exhibition area is open for set-up on the following times:
Wednesday August 29th from 16.00. You can work all night, but please start no later than 22.00
AND/OR
Thursday August 30th from 06.00
Kindly notice that the exhibition area should be ready and final installation completed latest by 07.30 on Thursday August 30th. Opening ceremony from 08.00.

  • The exhibition dismantling time is Friday, August 31st from 18.00 - 21.00.
  • The stand should be completely cleared by this time.

The exhibitor is responsible for the installation and dismantling of his own stand materials.


Storage and transport

All exhibition goods must pass through a door with dimensions: width 238 cm, height 230 cm. Scandic Copenhagen has limited space for storing incoming and outgoing exhibition goods or other materials so please think about than when planning your shipment.

In case material and goods are wished to be delivered before the event, dates and time must be negotiated with Scandic Copenhagen meeting.copenhagen@scandichotels.com The shipment must include the following information:

SATS2018, August 30-31 2018, booth no. xx
c/o Scandic Copenhagen, Laura Hanes
Vester Soegade 6
1601 Copenhagen V

DENMARK

The exhibitor will be responsible for the ground handling, reception, unpacking and storing of his goods and for their removal after the exhibition. The exhibitor is responsible for all possible costs related to their material handling and storage.
If you use a transport, forwarding or courier service to deliver materials make sure there is someone to receive the goods at your stand. The venue staff cannot sign for material on your behalf.

During the congress we have a 70 m2 room for storage (Room #1). The room is located on the same floor as the exhibition ares (ground floor) and is available from Wednesday August 29th at 17.00 to Saturday September 1st at 10.00 and storage is at your own risk. Please note, that this storage room is shared by all exhibitors.


Conference host

Department Of Cardiothoracic Surgery RT 2.15.2
Rigshospitalet
University of Copenhagen
 

Sponsors

Weather forecast

booked.net
 
 
 

Contact

  • If you have any questions regarding SATS 2018, please contact our conference agency:
    The Meeting Planners ApS
  • (45) 60 21 74 21
  • Email:
    reg(a)meetingplanners.dk